Proposal Coordinator

Proposal Coordinator | Cleveland, OH

Location: Cleveland, OH
Schedule: Full-time | Monday–Friday
Pay: $20/hour
Employment Type: Full-time

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About the Opportunity

ExecuSource has partnered with a leading organization to identify a detail-oriented Proposal Coordinator to support government and municipal bid processes. This is a great opportunity for an organized administrative professional who enjoys managing documents, tracking deadlines, and coordinating across teams.

Prior proposal or bidding experience is a plus, but strong administrative or office coordination experience is welcomed.

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Key Responsibilities

• Organize, prepare, and track bid documents for government and municipal opportunities

• Manage multiple deadlines and ensure required documentation is complete and submitted on time

• Assist with bid bonds, insurance certificates, vendor registrations, and other compliance paperwork

• Monitor email and bid portals for new opportunities, updates, awards, and purchase orders

• Coordinate with sales, branch teams, and internal stakeholders to gather required information

• Scan, file, and maintain accurate and organized bid records and supporting documentation

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Qualifications

• Previous administrative assistant, office coordinator, or similar experience

• Strong attention to detail, organization, and time-management skills

• Ability to manage multiple priorities and deadline-driven tasks

• Strong communication and customer service skills

• Proficiency with Microsoft Office

• Previous experience with bids, proposals, purchasing, procurement, or inventory is a plus

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Why Join This Team?

• Build valuable experience in proposals and government/municipal bidding

• Collaborative, team-oriented work environment

• Great opportunity to grow beyond traditional administrative support

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